Employees
Navigate to the "Maintenance Option" menu and click on the "Employees" item to open the "Employee List". Within this window, you can view employee information such as Employee ID, name, title, Pay ID, etc. To modify an employee's information, select the employee and click "Edit" or double-click on the employee's info.
To add a new employee, click on "Add New", and the following form will open.
1. Addition New Employee
➢ Basic Information
To add a new employee, click on "Add New" in the top menu of the form. To input the employee information, complete all the details such as Emp ID, Name, Pay ID (matching your payroll software employee ID), and other required information. After filling in all the details, click the "Save" button located at the bottom right. The data will be saved.
• Emp ID → Employee ID
• Name → Employee Name
• Title → Job Title
• Gender → Employee Gender
• Pay ID → Employee Payroll ID as your Payroll Software.
• Email → Employee Email ID
• Mobile No → Employee Contact No
• Hire Date → Joining Date of Employee
• Card No → Employee Access Card No. RFID Card No
• Password → Employee Password that use in Device for Attendance
• Status → Employee Status (Active, Resign, Deactivate)
• Etc….
➢ Additional
Navigate to the "Additional" tab. In this menu, you can include additional details such as family, spouse, and children information.
➢ Leave Management
Select leave management tab.
Choose the year and enter leave information, then click "Add". The leave information will be saved in the employee's account for the selected year. Additionally, you have the option to carry forward all leave details for upcoming years by checking the "Carry Forward" option.
Next, enter the number of monthly leave days an employee can take and save all the details.
Additionally, you can specify the leave work hours (minutes) for the
employee.
➢ Advance Option
• Set Over Time: You can input the personal OT Code according to your payroll software for Normal, Weekend, and Public Overtime. Afterward, click the "Update" button.
• Rest Day/Public Holiday: You also have the option to choose a Personal Overtime Rule from the drop-down menu. After making your selection, click on the "Update" button.
➔ In Fixed and Flexible Shifts, the calculation for "Public Holiday" is determined based on the timetable.
➔ In the Automatic Scheduled mode, the calculation for "Rest Day" and "Public Holiday" is determined based on the timetable.
• Monthly Over Time: You also have the option to establish personal monthly overtime (in hours). Afterward, click the "Update" button.
• Over Time Interval: You can also define the interval for leaving count as overtime (in minutes) for individual employees.
e.g. If an employee is mandated to travel to a client's location for a work assignment, and the travel time is considered part of their workday, this travel time might be treated as part of their overtime hours if it extends their total hours worked in a day or week beyond the standard threshold.
• Add Over Time Approval: You can configure overtime approval by selecting "yes" in the drop-down menu.
e.g. When your boss or supervisor grants you permission to work additional hours beyond your regular work schedule.
• Single Punch : You have the option to enable a single punch for marking attendance as either present or absent.
➢ Restday
"Rest days" are days when employees are not required to work. There are various methods for scheduling these days.
• None: There are no appointed rest days; employees work every day without specific days off. This schedule can be demanding and is atypical in most workplaces as it doesn't provide employees with regular breaks to rest and recharge.
• Fixed Day: Employees have the same specific day(s) off every week. For instance, every Saturday or every Sunday could be a fixed rest day. This schedule offers predictability, as employees are aware in advance of when they will have time off.
• Dynamic Day: The rest day changes from week to week. E.g., one week an employee might have Monday off, and the next week it could be Wednesday. This schedule can be less predictable, but it offers variety in rest days.