Penalty
Click on “Maintenance/Options” then select the “Penalty” toggle. Then a page will open. You can see there is three types of menus.
➢ Penalty Setting:
The "Penalty Setting" feature allows administrators to configure and implement penalties for various infractions related to punctuality and attendance. This feature is designed to maintain discipline, enforce compliance with organizational policies, and ensure accountability within the system.
Click the “Penalty Setting” then following page will be pop-up or open.
• Configurable Parameters
1. Penalty Name: Administrators can assign a name to the specific penalty they are creating. This name should clearly indicate the nature or reason for the penalty.
2. Late: Administrators can enable this option to create penalties for late arrivals.
3. Early: Administrators can enable this option to create penalties for early departures.
4. Code: A unique code can be assigned to each penalty for easy reference and identification.
5. Deduction From: Administrators can specify from which time category the penalty should be deducted. Options include:
❖ "None" (no deduction)
❖ "Worktime" (deducted from regular working hours)
❖ "Overtime" (deducted from overtime hours)
Detailed Configuration:
❖ Late 1: This allows administrators to define the first threshold for late arrivals. For example, if the user is late by more than 1 minute but less than 30 minutes, the system will deduct a specified amount of time (e.g., 120 minutes).
❖ Late 2: This setting enables administrators to establish a second threshold for late arrivals. If the user is late by more than 30 minutes but less than 60 minutes, the system will impose a higher penalty (e.g., 240 minutes).
❖ Max Deduct: Administrators can set the maximum penalty duration. If a user exceeds the second late threshold (60 minutes in this example), the system will apply the maximum penalty duration specified (e.g., 300 minutes).
Adding Penalties:
Administrators can click the "Add" button to create and implement the penalty. The penalty will then be enforced within the system.
Edit/Update:
To modify an existing penalty, follow these steps:
1. Select the penalty from the sidebar that you wish to update.
2. Make the necessary changes to the penalty data.
3. Click the "Update" button.
4. The updated data will be saved, and the existing penalty will be modified accordingly
Delete:
To remove a penalty from the system, use the following process:
1. Select the penalty you want to delete from the sidebar.
2. Click the "Delete" button.
3. The selected penalty will be permanently deleted from the system, and it will no longer be in effect.
➢ Assign Penalty:
To assign a penalty to an employee, please follow these steps:
1. Click on "Assign Penalty" and a new window will appear.
2. Choose the relevant department from the provided options.
3. Select the employee's name from the list of employees.
4. Pick the appropriate penalty from the dropdown menu. This should correspond to the penalty you previously created.
5. Choose date range from “Start Date” to “End Date” for assign penalty.
6. Click the "Add" button to confirm.
7. The selected penalty will be associated with the employee's profile, and it will take effect accordingly
➢ Assign Penalty:
To assign a penalty to an employee, please follow these steps:
1. Click on "Assign Penalty" and a new window will appear.
2. Choose the relevant department from the provided options.
3. Select the employee's name from the list of employees.
4. Pick the appropriate penalty from the dropdown menu. This should correspond to the penalty you previously created.
5. Choose date range from “Start Date” to “End Date” for assign penalty.
6. Click the "Add" button to confirm.
7. The selected penalty will be associated with the employee's profile, and it will take effect accordingly.
➢ View Penalty:
To access penalty information for users, please follow these steps:
1. Click on "View Penalty" and a new window will appear.
2. First, select the department from the provided options.
3. Next, choose the specific employee you want to review.
4. Click the "Search" button below the list of employees.
5. The system will display a list of all users who have active penalties.
Delete Penalty from User:
1. From the results list, select the user for whom you want to remove a penalty.
2. Click the "Delete" button, and the selected penalty will be deleted from that user's profile.